InfoSource 2015-2016

Introduction to Info Source

Info Source: Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

The Introduction and an index of institutions subject to the Access to Information Act and the Privacy Act are available centrally.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

Background

The Nunavut Water Board (NWB or Board) is an independent Institution of Public Government established in 1996 pursuant to Article 13 of the Nunavut Land Claims Agreement, which operates at arm’s length from other public institutions.  The Board’s mandate and jurisdiction are further detailed in the Nunavut Waters and Nunavut Surface Rights Tribunal Act proclaimed on April 30, 2002 and its associated Regulations, effective since April 18, 2013.

The Board is composed of nine (9) members, including the Chairperson who is also the Chief Executive Officer of the Board, appointed for a term of three (3) years by the Minister of Indigenous and Northern Affairs.

As for the other members of the Board, one half are appointed on the nomination of the Designated Inuit Organization; one quarter are appointed on the nomination of the territorial minister responsible for renewable resources, and the territorial minister or ministers designated by an instrument of the Executive Council of Nunavut; and one quarter are appointed by the Minister of Indigenous and Northern Affairs.  In addition, the NWB submits its reports to Parliament through the Minister of Indigenous and Northern Affairs.

Responsibilities

The NWB is an independent Institution of Public Governance that operates at arm’s length from other public institutions, and is required by the Nunavut Waters and Nunavut Surface Rights Tribunal Act, to regulate, manage, and monitor, inland water in Nunavut through the issuance of licences.  The Board’s mandate is to provide for the conservation and utilization of waters in Nunavut – except in national parks – in a manner that will provide the optimum benefits for the residents of Nunavut in particular and Canadians in general.

The requirement to obtain approval from the NWB applies equally to departments and agencies of the federal and territorial government. The only exclusions are the use of water for domestic purposes, for extinguishing a fire or, in an emergency, for controlling or preventing a flood.

The NWB is required, in exercising of its licencing authority, to consider any detrimental effects of the potential use of waters or a deposit of waste on other water users and to hold, where appropriate, public hearings.

Institutional Functions, Programs and Activities

Inland Water Licencing Program

The NWB is required to regulate, manage, and monitor, inland water in the Nunavut Settlement Area through the issuance of licences, for water use and/or deposit of waste. Licencing is the primary component of the regulator’s responsibilities. Through the Inland Water Licencing Program, the NWB makes determinations on the disposition of a Licence and/or application, through assessment of evidence of an applicant’s ability to operate safely and comply with all regulatory requirements.

Note:  All of the records related to the Inland Water Licencing Program are available on the Nunavut Water Board Public Registry.

Licencing Disposition

In this sub-activity of the Inland Water Licencing Program, determinations are made as part of the process of issuing, amending, renewing, suspending, or revoking licences. The Board is the overall decision-making authority for all licencing matters in regards to water use and deposit of waste in the Nunavut Settlement Area with the exception of national parks.

Licences
Description:  As per Division 2 of the Nunavut Waters and Nunavut Surface Rights Tribunal Act, these records relate to the granting, refusal, revoking, renewal, amendment, assignment, cancellation, or other disposition of a Water Use Licence or Disposal of Waste Licence made by the Board and/or associated Terms and Conditions.  This would also include other authorizations and orders made by the Board, as well as Reasons for the decision and reference materials.
Document Types:  reasons for decision, authorizations, approvals, orders, legislation, advice, policies, procedures, regulations, applications, audits, communication plans, consultations, reports, contracts, correspondence
Record Number:  NWB IWL 1.01

Water Use and Waste Disposal Applications
Description:  This bank describes information about individuals that is used by the Nunavut Water Board for its assessment of a Proponent’s application for a Water Use or Disposal of Waste Licence.  Personal information may include name, contact information, financial information (e.g. financial institution information on cheque, business and security information), personal views or opinions of the applicant or of others, water use license number, other personal information concerning the undertaking, and signature.
Class of Individuals:  Individuals who apply for water use or waste disposal licences, witnesses, business representatives, contractors or sub-contractors and any other persons or representatives affected or of interest to the proposed water usage or disposal of waste to water. 
Purpose:  The personal information about individuals is used by the Nunavut Water Board for its assessment of a Proponent’s application for a Water Use or Disposal of Waste Licence.  The bank supports the requirements established in the Nunavut Waters and Nunavut Surface Rights Tribunal Act and Nunavut Waters Regulations, as well as other relevant information in regards to an undertaking in the Nunavut Settlement Area.
Consistent Uses:  Information can be used for audit, evaluation, research and/or statistical purposes.  As required by the Nunavut Waters and Nunavut Surface Rights Tribunal Act and Nunavut Waters Regulations, all information in this bank is generally disclosed to the public.
Retention and disposal standards:  Information contained in this bank must be held indefinitely as per the Nunavut Waters and Nunavut Surface Rights Tribunal Act and Nunavut Waters Regulations.
TBS Registration Number:  20091605
Bank Number:  NWB PPU 001

Application Assessment Program

The Application Assessment Program is to assess the capability of applicants to meet regulatory requirements associated with their proposed activities. This assessment may include a review of the corporate status, financial viability and verification of the applicant’s capability to meet safety, design, engineering, and other technical requirements, as well as the environmental assessments that may be required.

The NWB requires evidence that applicants have the necessary programs, and processes to support their ongoing or proposed activities. For existing licences, the NWB also requires evidence of satisfactory performance.

The NWB undertakes this work to ensure that activities and facilities in the Nunavut Settlement Area are managed with adequate provisions for the protection of the health, safety and security of water users in the Territory.

Note:  Most and/or all of the records related to the Application Assessment Program are available online through the Nunavut Water Board Public Registry.

Application Submissions

This sub-activity of the Application Assessment Program is to receive application submissions from the general public, individuals, members of industry, as well as municipal, territorial, provincial, and federal governments; who wish to obtain a, water use or deposit of waste, licence in the Nunavut Settlement Area.  Once an application has been received, it will be preliminary reviewed for administrative completeness of the application for the proposed activity.  When a Proponent is seeking a licence for a major project, an enhanced completeness check is required, and may involve fact checking internally as well as with external bodies.  The administrative requirements to make an application for, water use or deposit of waste, licences are set out in the Nunavut Water Regulations. When an application has been made for a proposed activity that does not require a licence, the proponent would be informed of this circumstance during the preliminary review.

Application Submission

Description:  Records related to the licencing process of the NWB and include the submission of application requests and associated documents.  Application categories can include, new licence requests, renewals, amendments, assignments, cancellations, all of which require the approval of the NWB.  Applications must meet all regulatory criteria defined by the relevant regulations, requirements and expectations, domestic standards, and applicable obligations.  Informational records relates to the corresponding licence from the NWB for each stage in the lifecycle of associated water use activity (site preparation, construction, operation, acclamation and remediation, closure [abandonment]) or the deposit of waste.  A preliminary review and completeness check are performed on applications as required to ensure that they meet the regulatory criteria prior to moving on to a Technical Assessment. 
Document Types:  applications, environmental assessments, licence application, environmental impact assessment, decommissioning plan, reclamation plan, spill contingency plans
Record Number:  NWB AAP 2.01

 

Technical Assessment

This sub-activity of the Application Assessment Program is to assess the conformity of the application, and to assure the validity of the technical information presented, in meeting regulatory requirements associated with their proposed activities. This assessment will include a review of the applicant’s capability to meet safety, design, engineering, and other technical requirements, as well as the environmental assessments that may be required.

Technical Review
Description:  Records relate to the environmental assessments and technical assessments of the project being proposed within the application request which is then measured against methodologies as required by regulations, as well as other science and/or engineering practices governed by the appropriate organizations.
Document Types:  activity proposal, applications, environmental impact assessments, decommissioning plan, reclamation plan, spill contingency plans, engineering plans, as- built drawings, construction plans, studies
Record Number:  NWB AAP 2.02

External Review

This sub-activity of the Application Assessment Program is the process in which the public can participate in the review of the application for a licence of water use or deposit of waste.  As part of the External Review process, the NWB must consider concerns and comments from the community members most affected by the proposed activity by an applicant; as well as feedback from other stakeholders and interested parties.  Participation in the External Review can take the form of submission of comments to be included in the Public Comments process, or by direct participation in the Public Hearing process by a community member. Public hearings before the Board include NWB staff recommendations and input from other stakeholders.

Public Comments
Description:  Includes records related to the public comment process facilitated by the NWB, before the Board makes a decision in regards to an activity. Stakeholder opinions can be gathered in writing known as the Public Comments process.
Document Types:  Notices, applications, briefing materials, procedures, guidelines, assessments, memoranda, correspondence, advice, legal opinions, policies
Record Number:  NWB AAP 2.03

Public Hearing
Description:  Includes records related to the public hearing process facilitated by theNWB, before the Board makes a decision an application for a major project.  Stakeholder opinions can be gathered in writing or through a combination of written and oral submissions known as the Public Hearings process.
Document Types:  Applications, exhibits, transcripts, briefing materials, NWB Reports, agendas, procedures, guidelines, assessments, memoranda, correspondence, advice, legal opinions, policies, legislation and regulations, audio recordings
Record Number:  NWB AAP 2.04

Compliance and Verification Program

The Compliance and Verification Program provides the regulatory framework under which the NWB carries out part of its mandate and to achieve strategic outcomes. Specifically, it enables activities that involve Nunavut Settlement Area’s inland water and/or the deposit of waste to be supervised throughout their lifecycle. The regulatory framework includes components such as setting expectations for the Proponent or Licencee or other stakeholders, monitoring, measuring compliance through documentation analysis, as well as verification inspections and enforcement by Indigenous and Northern Affairs Canada inspectors.

Note:  All of the records contained within the sub-activities of the Compliance andVerification Program are available on the Nunavut Water Board Public Registry.

Compliance Analysis

This sub-activity of the Compliance and Verification Program is to determine compliance through the collection, review, and analysis of all submitted documents and associated data, by the Licencee, by Indigenous and Northern Affairs Canada inspectors, and any other relevant party in regards to the Licencee’s activities.   The NWB verifies compliance with regulatory requirements and expectations such as those set out in the Nunavut Water and Surface Rights Tribunal Act, the Nunavut Water Regulations, and terms and conditions of the Licence.

Monitoring
Description:  Includes all records submitted by the Licencee in order to comply with the terms and conditions of the Licence
Document Types:  monitoring reports, annual reports, updated spill plans, as-built drawings, updated acclamation and remediation plans, water usage reports, corrective actions, operation and maintenance plans, construction summaries
Record Number:  CVP 3.01

Verification

Description:  All records provided by Indigenous and Northern Affairs Canada in regards to verification inspections or enforcement.
Document Types:  Includes records related to inspections, report reviews, incident investigation reports, memoranda, meeting minutes, licencee responses, spill plans, photographs, maps, corrective actions, compliance plan
Record Number:  CVP 3.02

Fees

This sub-activity of the Compliance and Verification Program involves the calculation and tracking of application fees, water usage fees, and administrative fees, which are due for licenced water activities and/or deposit of waste.  All fees are made payable to the “Receiver General for Canada”.

Accounts Receivable
Description:  Includes all records to determine historical remittance by the Licence Holder, as well as the calculation of historical fees accrual in regards to licenced allowable water usage, in addition to any administrative or application fees that are due. Fees are charged for submitting applications for water use and deposit of waste, including amendments and renewals; administrative fees, such as assignments, or other; and the calculation of Water Fees as per the licenced amount of allowable use set out in the Licence.  Fee calculations are determined according to the Nunavut Water Regulations.
Document Types:  Licence fees, application fees, payment schedule, administrative fees, water usage calculations, receipts
Record Number:  NWB CVP 3.03

Inland Water Regulation Program

The Inland Water Regulation Program provides licence applicants and affected stakeholders with the regulatory expectations required for activities related to water use and the deposit of waste in the Nunavut Settlement Area.  The NWB develops and communicates regulations, guidance materials and related processes to ensure its regulatory expectations are clear and useful. The NWB actively seeks opportunities for improvement through amendments to regulations and guidance, non-mandatory goals and guidance, and other direction provided from time to time.

Public Register
Description:  As per section 78.(1) of the Nunavut Waters and Surface Rights Tribunal Act, the NWB makes available through an online Public Registry, the application, all supporting documents in relation to an application, documents required for a preliminary review, documents required for a completeness check, documents required for a technical review, all public comments, all records of the public hearing, licences, disposition of a licence or application, reasons for decision, reporting compliance, inspector reports, fee remittance, and annual reports, closure approvals.
Document Types:  Application, Reasons for Decisions, licence, licence conditions, annual reports, monitoring plans, engineering and design plans, construction schedules, as-built drawings, technical submissions; fees, studies, audio recordings, monitoring data, environmental assessments, correspondence between the Board and the applicant, and interventions from interested persons.
Record Number:  NWB IWR 4.01

Water/Waste Regulation Development

Description:  Information relating to the communication of regulatory expectations to the water/waste applicants and affected stakeholders for the water use and deposit of waste in the Nunavut Settlement Area.                                             The establishment, interpretation and amendment of the Nunavut Waters and Surface Rights Tribunal Act and all other relevant acts affect, in whole or in part, that affect the operations of the Board.
Document Types:  Regulations, guidance material, agreements (and related amendments) correspondence, processes, policies, plans, legal opinions, meeting minutes and notes, agendas, briefs and discussion papers, guidelines, reports, assessments, presentations, memoranda, correspondence, questionnaires, templates, strategic and business plans, communications, translations, memoranda of understanding and agreements.
Record Number:  NWB IWR 4.02

Engagement

Description:  Includes information relating to the NWB’s coordination, co-operation and liaison with other Institutions of Public Governance, provincial, territorial, municipal, and federal government departments, agencies, associations and institutions, as well as regulated and non-regulated companies.
Document Types:  Policies and plans, reviews, inspection and incident reports, meeting minutes and notes, agendas, briefs and discussion papers, procedures, guidelines, directives, assessments, presentations, memoranda of understanding, correspondence, proposals, contracts, protocols, memberships, conference material, agreements, regulations.
Record Number:  NWB IWR 4.03

Consultations with Designated Inuit Organizations

Description:  Includes records related to discussions with Designated Inuit Organizations with respect to water/waste regulation and activities that directly or indirectly affect the traditional rights, land and/or people of Designated Inuit Organizations.
Document Types:  Correspondence, studies, submissions, policies, procedures, guidelines, directives, research, assessments, presentations, memoranda, agreements, budgets and expenditures, financial reporting, plans, reports, conference material, enquiries and complaints, training material, meeting notes, minutes, studies, briefing notes, memoranda of understanding, treaties.
Record Number:  NWB IWR 4.04

Nunavut Marine Areas Program

The Nunavut Marine Areas Program encompasses all activities engaged by the NWB concerning marine areas within the Nunavut Settlement Area.  Section 15.4.1 of the Nunavut Land Claims Agreement states that the Nunavut Water Board (NWB), the Nunavut Impact Review Board (NIRB), the Nunavut Planning Commission (NPC), and the Nunavut Wildlife Management Board (NWMB) may jointly, as the Nunavut Marine Council (NMC), or severally advise and make recommendations to other government agencies regarding the marine areas.

Nunavut Marine Council
Description:  Includes information relating to the NWB’s coordination, co-operation and liaison with provincial, territorial, municipal, and federal government departments, agencies, associations and institutions, as well as regulated and non-regulated companies.
Document Types:  Policies and plans, reviews, inspection and incident reports, meeting minutes and notes, agendas, briefs and discussion papers, procedures, guidelines, directives, assessments, presentations, memoranda of understanding, correspondence, proposals, contracts, protocols, memberships, conference material, agreements, regulations.
Record Number:  NWB NMA 5.01

Nunavut Marine Area Regulation Development

Description:  Information relating to the communication of regulatory expectations for activities in the marine areas of the Nunavut Settlement Area and the activities’ effects on other stakeholders. The establishment, interpretation and amendment of the Nunavut Waters and Surface Rights Tribunal Act and all other relevant acts affect, in whole or in part, the operations of the NWB and the Nunavut Marine Council.
Document Types:  Regulations, guidance material, agreements (and related amendments) correspondence, processes, policies, plans, legal opinions, meeting minutes and notes, agendas, briefs and discussion papers, guidelines, reports, assessments, presentations, memoranda, correspondence, questionnaires, templates, strategic and business plans, communications, translations, memoranda of understanding and agreements.
Record Number:  NWB NMA 5.02

Consultations with Designated Inuit Organizations

Description:  Includes records related to discussions with Designated Inuit Organizations with respect to marine areas in the Nunavut Settlement Area and activities that directly or indirectly affect the traditional rights, land and/or people of Designated Inuit Organizations.
Document Types:  Correspondence, studies, submissions, policies, procedures, guidelines, directives, research, assessments, presentations, memoranda, agreements, budgets and expenditures, financial reporting, plans, reports, conference material, enquiries and complaints, training material, meeting notes, minutes, studies, briefing notes, memoranda of understanding, treaties.
Record Number:  NWB NMA 5.03

Internal Services

Internal services constitute groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are management and oversight services, communications services, legal services, human resources management services, financial management services, information management services, information technology services, real property services, materiel services, acquisition services, and travel and other administrative services. Internal services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

Acquisition Services

Acquisition services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

Communications Services

Communications services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public—internal or external—receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

Financial Management Services

Financial management services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

Human Resources Management Services

Human resources management services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and plans.

Information Management Services

Information management services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

Information Technology Services

Information technology services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.

Legal services

Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

Management and Oversight Services

Management and oversight services involve activities undertaken for determining strategic direction and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies or plans.

Materiel Services

Materiel services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

Real Property Services

Real property services involve activities undertaken to ensure that real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.

Travel and Other Administrative Services

Travel and other administrative services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

Legend

  • Standard Classes of Records (CoRs)
  • Standard Personal Information Banks (PIBs)

Classes of Personal Information

External Review

This class describes personal information collected and used in support of the water use and/or the deposit of waste, external review application assessment. This process provides individuals and groups the opportunity to submit comments regarding proposed projects which are subject to public comment under the Nunavut Waters and Nunavut Surface Rights Tribunal Act.  Comments can be submitted by email, via fax, by regular mail, or by oral submission.  Information collected may include names, phone numbers, addresses, personal opinions and views as well as biographical information such as education and experience.

The personal information collected through, the Public Comments process or Public Hearing process, is not used for any administrative purpose that could affect the individual at any step during the process. Decisions regarding the Public Comments process or the Public Hearing process may take into account information submitted but will not rely on one individual's submission. Information is not organized or intended to be retrieved by a personal identifier.

All comments made as part of a Public Comments process or Public Hearing process is available online through the Nunavut Water Board Public Registry.

Manuals

Nunavut Watersheds Descriptions
NWB Rules of Practice and Procedure
Guide 1: Introduction to the Nunavut Water Board
Guide 2: Terminology and Definitions
Guide 3: Activities that Require a Water Licence and Types of Water Licences
Guide 4: Completing and Submitting a Water Licence Application for a New Licence
Guide 5: Processing Water Licence Applications
Guide 6: Electronic Documentation: Submissions and Registry
Guide 7: Licencee Requirements following the Issuance of a Water Licence
Guide 9: Guide to the Approval for the Use of Water or Deposit of Waste Without a Licence
NWB I3 Landfarm - Supplemental Information Guidelines
NWB M1 Water Works - Supplemental Information Guidelines
NWB MM1 Mineral Exploration Remote Camp - Supplemental Information Guidelines
NWB MM2 Advanced Exploration - Supplemental Information Guidelines
NWB MM3 Mine Development - Supplemental Information Guidelines
NWB MU1 Municipal Development – Supplemental Information Guidelines
NWB R1 Tourist Remote Camp – Supplemental Information Guidelines

Additional Information

The Government of Canada encourages the release of information through requests outside of the ATIP process. You may wish to consult Nunavut Water Board’s completed Access to Information (ATI) summaries found at:

http://www.nwb-oen.ca/content/access-information-request-summary-report

To make an informal request, contact:

Licencing Department
Nunavut Water Board
PO BOX 119
Gjoa Haven, NU X0B 1J0

The Nunavut Water Board conducts Privacy Impact Assessments (PIAs) to ensure that privacy implications will be appropriately identified, assessed and resolved before a new or substantially modified program or activity involving personal information is implemented.

Please see the Introduction to this publication for information on formal access procedures under the provisions of the Access to Information Act and the Privacy Act.

The following outlines how to make a formal ATIP request:

Mail your letter or Access to Information Request Form (Access to Information Act) or Personal Information Request Form (Privacy Act), along with any necessary documents (such as consent or the $5.00 application fee for a request under the Access to Information Act) to the following address:

ATIP Coordinator
PO BOX 119
Gjoa Haven, NU X0B 1J0

Please note: Each request made to Nunavut Water Board under the Access to Information Act must be accompanied by an application fee of $5.00, cheque or money order made payable to the Receiver General for Canada.

Reading Room

In accordance with the Access to Information Act and Privacy Act, an area on the premises will be made available should the applicant wish to review materials on site.

The address is:

15 Inukshuk Road
Gjoa Haven, NU X0B 1J0